Army University Registrar

Mission:The Army University Registrar Mission is to guide TRADOC schools and Centers of Excellence toward adoption of common procedures and systemic solutions for Army Registrar Operations, which translate and are accepted by the broader academic and vocational industry. The Registrar will directly support school directorship and personnel with Registrar services, operations and standards for documenting assessed learning outcomes which occur throughout a student’s military service. These goals align with the overall institutional mission and priorities by aligning subcomponent Registrar Operations throughout the United States Army - which lead to consistency, transparency and improving accuracy of reporting training and education throughout the total Force Structure.

Registrar Links:

Registrar Frequently Asked Questions:

  1. How does the Army University Registrar currently support TRADOC schools and COE’s?

    The Army University Registrar supports TRADOC schools and Centers of Excellence (COE’s) for training, education and leader development, as the Functional Representative for Army Registrar System Requirements.

    The variation in TRADOC programs necessitates input into future Registrar Operations and Systems, including analysis of course management functions, supportive Army systems, individual proponent requirements. Through the Army Learning Continuum Charter (ALCC), Registrar Subcommittee Work Group, the Army University Registrar will coordinate diplomatic and agile communication to work through the enhancement of Registrar Operations and System, in support of proponent requirements and the establishment of future efficiencies, throughout the Army TRADOC training and education enterprise. This includes all schools, courses executed in support of Active, Reserve, National Guard, and Army Civilians.

    The Army University Registrar also provides direct support for the Army University Center for Teaching and Leadership Excellence (CTLE) by facilitating the Registrar functions associated with Faculty and Staff Development courses taught at Fort Leavenworth.

  2. What is the process for registering for Faculty and Staff Development classes?

    The Army University Registrar currently facilitates ATRRS processing for the Faculty and Staff Development courses held at the Command and General Staff College. The process for attendance in these specific courses currently is as follows:

    1. Department head at CGSS or Supervisor will contact the FSD-CM for possible placement into a class. Individuals who instruct TASS courses will need to work through USARC to get a reservation for the Faculty Development Courses located at CGSC.

    2. Starting at four (4) weeks prior to the course start, Army University Registrar Division POC will use the data that is collected by FSD-CM to place the individuals into ATRRS under the “VQ” quota.

    3. Friday before the ‘lock out’ (three weeks out from course start) in ATRRS the Registrar will ensure that all individuals are placed into ATRRS, or cancelled, appropriately.

    4. Starting three (3) weeks out, Instructors will be contacting individuals who hold a valid reservation in ATRRS via email. Students are expected to respond to the instructors communications.

    5. Any and all pre-assigned work will need turned in to the instructor 5 business days prior to the course start – if the work is not submitted the individual will not be prepared, and therefore not eligible to attend the resident course.

      To obtain a reservation for all other Faculty and Staff Development courses, a student will need to contact the proponent that runs the Faculty and Staff Development courses to secure a reservation for a specific course.

  3. What are the current initiatives of the Army University Registrar?
    1. The Army University registrar is currently focused on collecting and evaluating the functional requirements on behalf of TRADOC schools and Centers of Excellence (COE’s), necessary for integration and development of a future centralized registrar system.

      The Army training and education system requires a unified approach for documenting and extracting data – learning data that can be easily understood and accomplishes portability within industry, academia and other service agencies. A centralized registrar system is the first step towards consolidated a service member’s complete learning record and would fundamentally change the military, academic and industrial landscape. A complete service transcript will improve overall readiness through comprehensive reporting and metrics, lifelong learning and expanded opportunity for employment placement (U.S. Department of Education & NCES, 2002).

      Jones, E.A., Voorhees, R.A., Paulson, K. (2002). Defining and Assessing Learning: Exploring b. Competency-Based Initiatives, U.S. Department of Education, National Center for Education Statistics. Washington, DC.

    2. Many of the current Army Training and Educational information systems are experiencing a high level of change and uncertainty. Army Training Information System (ATIS) is approaching their Milestone A (MS-A) Acquisition Decision, if favorable, will begin designing and determining what current systems will be subsumed as part of the ATIS Program of Record, which will be interfacing and which will be completely decommissioned.As ATIS is not projected to reach full deployment until as late as FY22, Army University Registrar has the opportunity to identify data element needs and submit school requirements to ATIS, or request to coordinate for system interfaces appropriate to existing data needs to meet these requirements.

      Schools and centers are encouraged to contact the Army University Registrar’s office for support of these current initiatives and to leverage coordination of efforts through the ALCC Registrar Charter Workgroup to maximize efficacies in these areas.

  4. What is the ALCC sub-committee?

    The Army Learning Continuum Committee (ALCC) Registrar Sub-committee Workgroup is a team comprised of Registrars and their representatives from all the Army TRADOC Schools and Centers of Excellence. The group is hosted by the Army University Registrar and meets every other month to discuss current registrar systems initiatives, strategic way ahead, and concerns from across the Army school landscape.

    Update:The next ALCC Registrar meeting is scheduled for 1300CST, 31 January 2018. For Summary minutes and/or participation coordination, please contact the Assistant Registrar at Jessica.e.mantick.civ@mail.mil.

  5. What is the Registrar Program Evaluation?

    As ATIS is not projected to reach full deployment until as late as FY22, ArmyU has the opportunity to identify data element needs and either submit their requirements to ATIS, or coordinate for interfaces with the appropriate system owners to leverage existing data for their requirements.

    The Army University Registrar section has established a 3-part Registrar Program Evaluation plan intended to collect ongoing requirement updates into FY 18, from all TRADOC schools and COE’s. On-site, independent coordination by Army University Registrar staffers is possible if systems demonstrations, requirements necessitate this.

    The Program Evaluation is intended to facilitate forward movement in establishing a centralized registrar system that is reflective of the needs and requirements of the TRADOC school enterprise. The initial Program Evaluation was disseminated across the Army Registrar enterprise and data is being compiled for analysis. The results will be posted after the final evaluations are received.